ARLINGTON MILL CIVIC ASSOCIATION

CONSTITUTION

ARTICLE 1 NAME, TERRITORY, PURPOSE, MEETINGS

Section 1 Arlington Mill Civic Association will be the name of this Association.

Section 2 The territorial limits of this Association will be:

Northern: 7^th Road S.

Eastern: S. Arlington Mill Drive

Southern: Columbia Pike

Western: S. Carlin Springs Road

Section 3 The purpose of this Association will be to promote the welfare of the residents and

Community in the territory and in civic matter before Arlington County, Virginia.

Section 4 The Association will meet every other month, beginning with January 2003. Meetings will

be held on the third Tuesday of each month. Meeting dates may be changed due to

holiday schedules. Subcommittees may meet on the third Tuesday when regular

Association meetings are not held. Members will be notified of meetings using postal

mail, e-mail, telephone, or other means, at least five days in advance of all meetings. **

Section 5 Special meetings may be called by the President. Notification, specifying the purpose

of the meeting, shall be distributed to the Association members by means specified in

Section 4, at least five (5) days prior to the special Association meeting. **

ARTICLE II MEMBERSHIP

Section 1 Any person residing in or owning property within the territorial limits of the Association is

eligible for membership.

Section 2 Members who are 18 years or older are entitled to vote on any matter before the

Association.

Section 3 Members to the Association will be free. Costs related to any activity of the

Association will be paid by the members suggesting such activity, by donation, or by the

Arlington County Development Office.

ARTICLE III OFFICERS AND ELECTIONS

Section 1 The officers of the Association will be: President, Vice President/Program Director,

Secretary, and Membership Director

Section 2 Officers shall be nominated and elected by a majority of the voting members present at

the May meeting.

Section 3 Terms of office will be two years. * Officers will be limited to two consecutive two year

terms in the same office. *

Section 4 The elections of the President and the Secretary shall be held in the odd numbered

years and the election of the Vice President/Program Director and the Membership

Director shall be held in the even numbered years.*

Section 5 Any vacancy in any office will be filled by election at the next regular meeting and the

officer will serve for the balance of the unexpired term.

ARTICLE IV RESPONSIBILITIES OF OFFICERS

Section 1 The President will preside at all meetings of the Association and will represent the

Association at activities and meetings regarding civic matters.

Section 2 The Vice President/Program Director will perform the responsibilities of the President in

the absence or request of the President. This officer will choose the Association’s main

monthly topic and arrange appropriate speakers and activities.

Section 3 The Secretary will keep the minutes of the proceedings of the Association and will

provide copies of these minutes for approval at the following Association meeting. The

Secretary will keep an official copy of the Association’s Constitution and any By-Laws.

Section 4 The Membership Director will recruit new members to the Association and will maintain a

list of Association members. The Membership Director will present new members at the

Association meetings.

ARTICLE V RATIFICATION

Section 1 This constitution will be considered valid following the approval of a two-thirds majority of

voting members present at two consecutive monthly meetings.

ARTICLE VI AMENDMENTS

Section 1 This constitution may be amended at any monthly meeting by a two-thirds’ majority of

voting members present. The amendment must have been proposed at the previous

monthly meeting.

*[EXCEPTION TO ARTICLE III SECTION 4]

EXCEPTION: May 1997 election of ALL officers; President and Secretary for TWO year terms and

Vice President/Program Director and Membership Director for ONE year terms.

REGULAR: May 1998 elections of Vice President/Program Director and Membership Director for

two year terms.

May 1999 elections of President and Secretary for two year terms

May 2000 elections of Vice President/Program Director and Membership Director for

two year terms. ETC…]

Constitution Proposed: 11/27/90

Constitution Ratified: 01/22/91

* Constitution Amendments: 04/29/97

** Constitution Amendments: 05/21/02

*** Association Name Changed: 03/30/15